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WDCS Event Organiser:

The following is a tick list of tasks to be completed when organising events for WDCS.

  1. Book event / venue.                                                                                                                            (      )
  2. (When booking), does the venue have their own written Public Liability Insurance (PL)? (Obtain evidence). (Y / N)
    (circle)
  3. Book coach for travelling to venue and ensure coach company has PL Insurance (if applicable).                (     )
  4. Complete Risk Assessment form (RA) and fwd to Chair / Vice Chair of WDCS 4 weeks prior to the planned event). Submit event announcement to WDCS Secretary for inclusion in WDCS Flier.                              (      )
  5. Ensure event is included in the 'Forthcoming Events' circular – which is distributed with the flier by the secretary.
    Ensure deadlines for responses to events are included and workable, replies to go to event -organiser.      (      )
  6. “Chase” replies using the WDCS member database (ring rounds, follow up emails e.t.c.).                          (     )
  7. Confirm numbers with venue (if applicable).                                                                                           (     )
  8. Agree payment method with venue and update treasurer (if applicable).                                                   (     )
  9. Book refreshments (if applicable).                                                                                                        (     )
  10. Ensure money is collected, recorded, signed for and passed to treasurer for banking (if applicable).          (     )
  11. One week before event remind the secretary to send reminder text messages of the forthcoming event to the WDCS database.                                                                                                                                (     )
  12. The Register - complete an attendance record on the day of the event & pass to secretary when complete.(     )                                                                   
  13. Deliver Risk Briefing on the day (if applicable).                                                                                      (     )
  14. Pay the venue.                                                                                                                                   (     )
  15. Update press / NDCS of a successful event before and / or after the event.                                             (     )

                                                                            Tick in brackets above as tasks completed.

    Below is a form available from the treasurer to show what money is handed over to the treasurer to bank from each "pay for" event. 
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